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  1. + Accountant

    Who We Are

    PeaceGeeks is a non-profit organization that builds digital tools to empower communities in the pursuit of peace. We are based in Vancouver, Canada, and have a regional office in Amman, Jordan. We have a number of cool and geeky technology projects in motion, funded by the Governments of Canada and British Columbia, andGoogle.org. These projects include the development of an app for newcomers to Canada, and a community initiative working to combat extremism online.

     

    Who We Are Looking For

    PeaceGeeks is seeking to employ a part-time accountant (three days per week) to assist with bookkeeping, payroll, accounts payable and accounts receivables, while ensuring financial reports and tax filings are prepared in a timely manner. Reporting to the Executive Director, the Accountant will ensure smooth operations of PeaceGeeks’ core operational finances. The Accountant will also work with the Project Managers for regular communications on project finances.

    Not-for-profit accountants must demonstrate attention to detail and good record-keeping skills to meet provincial and federal tax and nonprofit regulations. Not-for-profit accountants also need outstanding communication skills for working with front-line staff, management and board members, plus vendors, community donors and others.

     

    Time Commitment

    This is a permanent part time, 3 day/ 22.5 hours / week role, beginning immediately.

     

    What You Will Be Doing

    Baseline Financial Accounting

    • Filing all financial and compliance reports on time to appropriate government entities for PeaceGeeks Society and PeaceGeeks International
    • Processing payroll and remittances to the CRA
    • Preparing quarterly financial statements for review of the PeaceGeeks Board of Directors using deferral method under Canadian GAAP
    • Reconciliation and analysis of balance sheet and related profit and loss accounts
    • Preparing annual tax returns for both PeaceGeeks Society (not-for-profit entity) and PeaceGeeks International (charity)

    Organizational Accounting

    • Preparing the budget-to-actuals for PeaceGeeks projects and PeaceGeeks core operations
    • Preparing high-level financial dashboards, summarizing financial performance at an individual project level and explaining key variances, for use by PeaceGeeks’ leadership and Board of Directors
    • Handling the Accounts Payable function for all local expenses
    • Supporting the collection of Accounts Receivable
    • Performing bank transfers
    • Processing bi-weekly payroll
    • Lead or assist decision support investigation, analysis and reporting as pertinent financial matters arise
    • Liaise with external business partners and other departments to coordinate required information and resolve discrepancies
    • Prepare working papers for external audits
    • Prepare cash flow statements for supporting upcoming project and organizational spending

    Accounting Processes

    • Configuring our accounting software (Quickbooks, Receiptbook) to automate accounting workflows
    • Reviewing PeaceGeeks’ expense reporting practices, as well as other internal controls and processes, and making recommendations to strengthen those practices (and implementing recommendations)
    • Assist with projects, such as accounting system enhancements or productivity improvement initiatives
    • Advising on various accounting and tax matters

    Project Accounting

    • Reviewing contribution agreements, advising on the setup of processes and tools for the collection of appropriate supporting documentation and building the capacities of PeaceGeeks team members to properly manage financials
    • Preparing financial reports for all funders based on funder-specific reporting requirements including:
    • Quarterly or annual reporting to Google.org, Global Affairs Canada, and Immigration, Refugees, and Citizenship Canada * Supporting the monthly preparation of project financials for PeaceGeeks using the restricted fund method including:
    • Allocating expenses to the correct donor and budget line in compliance with the corresponding funding agreements
    • Ensuring that costs which are allocated across multiple projects are done correctly
    • Ensuring that all supporting documentations are available and in compliance with donor requirements
    • Ensuring the amortization of funding revenue to each project is complete and accurate * Approving financial transfer requests to our Jordan office based on established processes
    • Monitoring Jordan payroll, expenses, and exchange rates to ensure that monthly financials are reconciled and comply with the terms of Contribution Agreements
    • Monitoring cost increases that require formal approval from funders and ensuring approvals as needed
    • Conducting monthly financials reviews with project managers on all allocations

    Other Skills

    • Strong written and oral communication skills to explain financial concepts concisely and clearly to a non-sophisticated audience

     

    What You Bring To Us

    • Canadian accounting designation
    • 2+ years of experience in a similar role
    • Familiarity with Not-for-Profit accounting standards is an asset
    • Familiarity with international accounting is an asset
    • Demonstrated ability to conduct accounting or tax research as necessary
    • Sound knowledge of CRA requirements to maintain charitable status
    • Experience and willingness to learn using QuickBooks Online
    • Proficiency in Microsoft Excel
    • Excellent organizational and communication skills
    • Ability to handle confidential information and maintain a high degree of ethics
    • Ability to communicate proactively with stakeholders at various levels across Canada and in Jordan
    • Strong ability to communicate complex financial topics to senior staff
    • Strategic thinking and exceptional problem-solving skills to balance short term requirements with long term organizational goals
    • Excellent attention to detail and accuracy

     

    What We Bring To You

    • Making an impactful contribution to peace building work in developing, non-democratic and conflict-affected places
    • Collaborating and networking with an amazing multinational team
    • Learning about relevant international issues that we work on
    Apply now
  2. + RFP: UI/UX Design Contractor for PeaceGeeks’ Arrival Advisor Project Portfolio

    The Organization

    Based in Vancouver and Amman, PeaceGeeks is a nonprofit organization that builds digital tools to empower communities in the pursuit of peace. We operate on the principle of inspiring local action to solve local problems, with a vision to make peace a lived reality for everyone. Check us out here: https://peacegeeks.org/

    In March 2017, PeaceGeeks won the Google.org Impact Challenge in Canada, allowing us to launch the Arrival Advisor project, to build an app that will help newcomers in Canada to access information and services to strengthen their settlement experience and integration success. Arrival Advisor is developed in partnership and consultation with newcomers, settlement organization leadership and frontline settlement workers across Metro Vancouver. The app will be first piloted for use by newcomers and settlement workers in Vancouver, where newcomers account for 40% of the population. Arrival Advisor will initially serve municipalities across the Metro Vancouver area, with plans to scale to British Columbia and across Canada. Learn more about Arrival Advisor: https://peacegeeks.org/arrival-advisor

    Scope of Work

     

    PeaceGeeks is seeking requests for proposals for a UI/UX Design vendor to collaborate on the design and user experience aspects of the Arrival Advisor project portfolio, which includes the Arrival Advisor app described above, as well as four new, concurrent, inter-related projects that complement the Arrival Advisor app and are funded by Immigration, Refugees and Citizenship Canada from 2018 - 2021.

    The Arrival Advisor project portfolio includes:

    1. The Arrival Advisor app (currently in development), which fast-tracks newcomers in Canada to successful resettlement, by connecting them to a personalized roadmap of their most relevant services. The app is piloting starting in August 2018 with plans to scale to more municipalities in the fall of 2018, leading up to the full launch in April 2019.
    2. The Mentor Match application (new), which aims to match newcomers with relevant career mentors.
    3. The Feedback module (new), which aims to incorporate feedback mechanisms into the Arrival Advisor app in order to collect feedback from newcomers on the app experience, app data, service experience and overall needs.
    4. The Information Management project (new), which will address anticipated gaps in BC211 towards the purpose of strengthening data quality and localization for Arrival Advisor.
    5. The Settlement 2.0 Research project (new), which will convene research and dialogue with the settlement sector in Vancouver on how best to leverage technology, innovation and open source/data/standards in order to develop shared/shareable solutions to common challenges and objectives.

    The UI/UX Design vendor will be responsible for the following:

    • Collaborating with the product team on the user research strategy, including facilitating interviews, usability testing plans and workshopping sessions with advisory committee members, as well as presenting findings and rationale behind design decisions
    • Gathering and evaluating user requirements, in collaboration with product managers and engineers, in order to ensure the best solutions for users
    • Designing end-to-end user experiences based on project objectives
    • Creating and presenting project deliverables, including sketches, wireframes, mocks, flows, information architecture, user discovery findings and prototypes, in order to communicate product ideas and rationale to all relevant stakeholders
    • Engaging in regular feedback collection and workshopping to iterate designs, being open to critique but also able to justify design decisions with research and reasoning
    • Supporting community engagement processes and meetings, including through the preparation of project presentations, and other committee coordination activities as needed
    • Assisting with the preparation and submission of all project-related marketing and communications materials
    • Supporting the planning and implementing of the Marketing & Outreach Plan for the Arrival Advisor launch, and leading the development of a new Marketing & Outreach Plan for Settlement 2.0 and Mentor Match activities.

    Requirements

     

    A successful contractor should have many of the following:

    • Minimum of 1 years of experience in UI/UX design, ideally on app development projects
    • Demonstrated experience in community engagement and/ or managing stakeholder relations
    • Have a strong understanding of user engagement and research methodologies
    • Fluent with latest UX/UI tools (such as Sketch and InVision), processes and best practices
    • Able to conceptualize and build solutions with low- to high-fidelity wireframes and prototypes
    • Able to lead a creative process within a collaborative and Agile environment
    • Able to develop research-backed user stories, personas, archetypes, experience maps
    • Strong understanding of branding and visual design techniques
    • Strong client-facing and internal communication skills
    • Excellent written and verbal communication skills
    • Aptitude for technology and the ability to connect technical concepts with customer value
    • Strong organizational skills including attention to detail and multi-tasking skills
    • Experience supporting a product launch is an asset
    • Experience in the non-profit or immigration sector is an asset
    • Basic understanding of front-end technologies is an asset
    • Understanding of branding and visual design techniques is an asset

    Timeline

    Proposals will be accepted starting Feb 1st, 2019, and a decision will be made on the selected vendor in Feb 15th 2019. The successful vendor will be expected to start work in as soon as the final decision has been made.

    Selection Criteria

    The following is a list of criteria that will be used to determine the winning vendor:

    1. Number of years of experience
    2. Ability to supply all of the services required
    3. Flexibility to allow for changes as they occur over the course of the project
    4. Prior experience providing services required, including a portfolio of existing products/projects
    5. Appropriate supply of internal experts that cover all aspects of a full stack developer
    6. Testimonials and references
    7. Sustainability and financial stability
    8. Price (Please provide hourly rate)
    9. Terms of business
    Apply now
  3. + RFP: Full Stack Software Development Vendor for PeaceGeeks’ Arrival Advisor Project Portfolio

    The Organization

    Based in Vancouver and Amman, PeaceGeeks is a nonprofit organization that builds digital tools to empower communities in the pursuit of peace. We operate on the principle of inspiring local action to solve local problems, with a vision to make peace a lived reality for everyone. Check us out here: https://peacegeeks.org/

    In March 2017, PeaceGeeks won the Google.org Impact Challenge in Canada, allowing us to launch the Arrival Advisor project, to build an app that will help newcomers in Canada to access information and services to strengthen their settlement experience and integration success. Arrival Advisor is developed in partnership and consultation with newcomers, settlement organization leadership and frontline settlement workers across Metro Vancouver. The app will be first piloted for use by newcomers and settlement workers in Vancouver, where newcomers account for 40% of the population. Arrival Advisor will initially serve municipalities across the Metro Vancouver area, with plans to scale to British Columbia and across Canada. Learn more about Arrival Advisor: https://peacegeeks.org/arrival-advisor

    Scope of Work

    PeaceGeeks is seeking requests for proposals for a UI/UX Design vendor to collaborate on the design and user experience aspects of the Arrival Advisor project portfolio, which includes the Arrival Advisor app described above, as well as four new, concurrent, inter-related projects that complement the Arrival Advisor app and are funded by Immigration, Refugees and Citizenship Canada from 2018 - 2021.

     

    The Arrival Advisor project portfolio includes:

    1. The Arrival Advisor app (currently in development), which fast-tracks newcomers in Canada to successful resettlement, by connecting them to a personalized roadmap of their most relevant services. The app is piloting starting in August 2018 with plans to scale to more municipalities in the fall of 2018, leading up to the full launch in April 2019.
    2. The Mentor Match application (new), which aims to match newcomers with relevant career mentors.
    3. The Feedback module (new), which aims to incorporate feedback mechanisms into the Arrival Advisor app in order to collect feedback from newcomers on the app experience, app data, service experience and overall needs.
    4. The Information Management project (new), which will address anticipated gaps in BC211 towards the purpose of strengthening data quality and localization for Arrival Advisor.
    5. The Settlement 2.0 Research project (new), which will convene research and dialogue with the settlement sector in Vancouver on how best to leverage technology, innovation and open source/data/standards in order to develop shared/shareable solutions to common challenges and objectives.

    The Full Stack Software Development vendor will be responsible for the following:

    • Working with the product team in order to understand the architecture of the Arrival Advisor platform in order to plan for the integration of additional modules.
    • Collaborate on the technical planning aspects of the Settlement 2.0 and Mentor Match projects
    • Collaborate on the development work including database development and roadmap execution
    • Coordinating with local and international technical partners and strategic partners on roadmap and product development matters
    • Deriving / documenting requirements from all stakeholders
    • Researching existing platforms that are relevant to this project
    • Working with / developing an open source community for Arrival Advisor project
    • Working on pilot deployment/ prototypes with all stakeholders
    • Collaborating with other development resources (contractors, interns) that may be brought onto the project
    • Assisting with other PeaceGeeks technical needs as required

    Requirements

     

    A successful vendor should have many of the following:

    • Educational experience in Computer Science or equivalent
    • Minimum 5 years of experience in software development
    • Minimum 1 year of experience leading the development of a mobile application
    • Familiarity with front-end tools and frameworks
    • Experience working on agile teams
    • Strong communications experience working with developer teams
    • Ability to articulate clearly and think strategically
    • Ability to handle confidential information and maintain a high degree of ethics
    • Understanding of contemporary debates on user privacy and security

    The following items are not required, but beneficial:

    • Product management experience
    • Experience with service design
    • Experience with software design
    • Experience working in open source projects
    • Familiarity with front-end design

    Timeline

    Proposals will be accepted starting Feb 1st 2019. The successful vendor will be chosen by Feb 15th, 2019 and will expected to start work  as soon as the decision has been made.

    Selection Criteria

    The following is a list of criteria that will be used to determine the winning vendor:

    1. Number of years in business
    2. Ability to supply all of the services required
    3. Flexibility to allow for changes as they occur over the course of the project
    4. Prior experience providing similar services, including a portfolio of existing products
    5. Appropriate supply of internal experts that cover all aspects of a full stack developer
    6. Testimonials and references
    7. Sustainability and financial stability
    8. Price (Please provide hourly rate)
    9. Terms of business
    Apply now
  4. + Content Translation Contractors (Chinese Simplified)

    The Organization

    Based in Vancouver and Amman, PeaceGeeks is a nonprofit organization that builds digital tools to empower communities in the pursuit of peace. We operate on the principle of inspiring local action to solve local problems, with a vision to make peace a lived reality for everyone.

    PeaceGeeks has several projects in motion, including an app funded by the Google.org Impact Challenge that fast-tracks refugees and immigrants in Canada on a pathway to successful resettlement with a personalized directory of settlement services, as well as a capacity building program funded by Global Affairs Canada that supports artists, activists and youth in Jordan to respond to hate and violence in online spaces.

    Learn about us at: peacegeeks.org

    Position Overview

     

    PeaceGeeks is now hiring for multiple Translation Contractors to develop the app in the following languages: Chinese Simplified.

     

    Translators will work on translating from English various app-related and marketing content including but not limited to: legal disclaimers, privacy policies, copy and content, and UI strings.

     

    The translations will be:
     

    • Fluent and natural
    • Grammatically and syntactically compliant with the official target language rules
    • Accurate in rendering the meaning, message and intent of the English source
    • Faithful to the tone and voice of the product
    • Engaging and attractive, especially for marketing content
    • Conforming to the defined KPIs

    Translators will be working on an app called Arrival Advisor, which PeaceGeeks is developing with funding from the Google.org Impact Challenge. Arrival Advisor is a web application for newcomers (immigrants and refugees) to Metro Vancouver that assists them with their settlement and integration in Canada. Many newcomers struggle to adapt to a new way of life and feel overwhelmed with everything they must accomplish to get their lives in order. Canada provides resources to assist newcomers with their settlement, but they often go unused due to lack of awareness. Arrival Advisor is designed to help newcomers by acting as a settlement guidebook so that users can easily access information around what to do and where to go. The app is set to go live in March 2019.

     

    The Things You Love Doing

     

    Reporting to the Arrival Advisor Project Manager, the Translators are responsible for the following:

     

    • Translate provided app content from English into specified language
    • Editing and proofreading
    • Implementation of changes from clients
    • Usage of tools specifically designed for the product (including working with the beta app)
    • Work in partnership with other freelancers and Peacegeeks employees

    The Things You Bring To Us

     

    • Fluency in specified language including grammar, sentence structure, spelling, and stylistic nuances,
    • Strong proficiency in English
    • Comfortable with Microsoft Office Programs (Word and Excel)
    • Professional freelance translation experience
    • Experience working under deadlines
    • Strong independent working skills
    • Responsiveness and sense of ownership
    • Flexibility and capacity to work under time pressure
    • Excellent communication skills
    • Motivation and eagerness to learn
    • Desire to be part of a fast-paced not-for-profit organization working to effect local change and community development
    • Familiarity with not for profit, immigration sector, or community organisations an asset
    • A demonstrated interest and awareness in world issues an asset


     

    Benefits:

     

    • Impacting a purposeful project that will impact the entire organization and its local and global partners
    • Collaborating and networking with our stakeholders and amazing team of volunteers
    • Personal and professional development, with possibilities for mentorship and learning in other areas of the organization
    • Playing an instrumental role in a fast growing non-profit organization and shaping our storytelling approach
    • Gaining practical experience and insight on the impact of tech on peacebuilding

    Position Start Date + Time Commitment

     

    This is an hourly/word based contract that is expected to start and continue ad-hoc the language is launched, with the possibility of making small changes and adjustments after launch. Time commitment will be between 3-6 hours per week on an ad hoc basis.


     

    Work Location

     

    The Translators may work remotely or in any available space at the PeaceGeeks offices at the HiVE co-working space in Vancouver in the vibrant neighborhood of Gastown (128 West Hastings Street).


    Regular meetings will be scheduled with PeaceGeeks to follow up on progress and collaborate on next steps. Meetings can be conducted face-to-face or over teleconference.

    Salary Range

     

    Please provide your rate per word, and your rate per hour in your cover letter.
    Invoicing will be made out to PeaceGeeks.

     

     

     
    Apply now
  5. + Multilingual QA Contractors (Punjabi, Tagalog, and other Languages)

    The Organization

    Based in Vancouver and Amman, PeaceGeeks is a nonprofit organization that builds digital tools to empower communities in the pursuit of peace. We operate on the principle of inspiring local action to solve local problems, with a vision to make peace a lived reality for everyone.

    PeaceGeeks has several projects in motion, including an app funded by the Google.org Impact Challenge that fast-tracks refugees and immigrants in Canada on a pathway to successful resettlement with a personalized directory of settlement services, as well as a capacity building program funded by Global Affairs Canada that supports artists, activists and youth in Jordan to respond to hate and violence in online spaces.

    Learn about us at: peacegeeks.org

    Position Overview

     

    PeaceGeeks is now hiring for multiple Quality Assurance Contractors to develop the app in the following languages: Punjabi and Tagalog. To be considered, please specify which language(s) you are applying for in your cover letter.

     

    You will be working on an app called Arrival Advisor, which PeaceGeeks is developing with funding from the Google.org Impact Challenge. Arrival Advisor is a web application for newcomers (immigrants and refugees) to Metro Vancouver that assists them with their settlement and integration in Canada. Many newcomers struggle to adapt to a new way of life and feel overwhelmed with everything they must accomplish to get their lives in order. Canada provides resources to assist newcomers with their settlement, but they often go unused due to lack of awareness. Arrival Advisor is designed to help newcomers by acting as a settlement guidebook so that users can easily access information around what to do and where to go. The app is set to go live in March 2019.

    The Things You Love Doing

     

    Reporting to the Arrival Advisor Project Manager, the QA Contractors are responsible for the following:

     

    • Migrating translated text from one file format to another
    • QA of marketing and app-content including but not limited to: legal disclaimers, privacy policies, copy and content, and UI strings
    • Implementation of changes from clients
    • Usage of tools specifically designed for the product (including working with the beta app)
    • Responsiveness and sense of ownership
    • Flexibility and capacity to work under time pressure
    • Excellent communication skills
    • Motivation and eagerness to learn
    • Desire to be part of a fast-paced not-for-profit organization working to effect local change and community developmen
     

    The Things You Bring To Us

     

    • Fluency in specified language including grammar, sentence structure, spelling, and stylistic nuances
    • Strong proficiency in English
    • Comfortable with Microsoft Office Programs (Word and Excel)
    • Professional freelance translation or QA experience in one of the target languages.
    • Experience working under deadlines
    • Strong independent working skills
    • Ability to work in partnership with other freelancers and Peacegeeks employees
    • Familiarity with not for profit, immigration sector, or community organisations an asset
    • A demonstrated interest and awareness in world issues an asset

    Benefits:

     

    • Impacting a purposeful project that will impact the entire organization and its local and global partners
    • Collaborating and networking with our stakeholders and amazing team of volunteers
    • Personal and professional development, with possibilities for mentorship and learning in other areas of the organization
    • Playing an instrumental role in a fast growing non-profit organization and shaping our storytelling approach
    • Gaining practical experience and insight on the impact of tech on peacebuilding

    Position Start Date + Time Commitment

     

    This is an hourly based contract that is expected to start and continue ad-hoc until the language is launched, with the possibility of making small changes and adjustments after launch. Time commitment will be between 3-6 hours per week on an ad hoc basis.

     

    Work Location

     

    The QA Contractor may work remotely or in any available space at the PeaceGeeks offices at the HiVE co-working space in Vancouver in the vibrant neighborhood of Gastown (128 West Hastings Street).


    Regular meetings will be scheduled with PeaceGeeks to follow up on progress and collaborate on next steps. Meetings can be conducted face-to-face or over teleconference.

    Salary Range

     

    Please provide your rate per hour in your cover letter.
    Invoicing will be made out to PeaceGeeks.

     

     

     

    Apply now